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The Hilltop Business Association, Inc.
BYLAWS
Article I - Meetings
Section 1 - Regular Monthly
Meetings:
The Hilltop Business Association shall meet once a month at least ten
times per calendar year at a time and place designated by the Board of
Trustees. The November meeting shall be for the purpose of electing
officers and trustees and any other business that might arise.
Section 2 -Quorum
The quorum shall be at least twenty members.
Article II Membership
Section 1- Members
Membership in this organization shall be open to those who subscribe to
the purposes and objectives of the organization and are current in paying
yearly dues.
Article III Board of Trustees
Section 1 - Officers:
The officers of this organization shall be: President,
1st Vice President, 2nd Vice President, Secretary, and Treasurer. They
shall be elected yearly by ballot and shall serve until their successors
have been elected and installed.
Section 2 - Board of Trustees:
The Board of Trustees shall consist of the elected
officers, six elected Trustees. and the immediate past president. The
Trustees shall be elected annually by ballot and shall serve until their
successors are elected and installed. These officers shall perform the
duties prescribed by these Bylaws and by the Parliamentary Authority
adopted by the organization.
The Board of Trustees shall have supervision of the affairs of the
organization between the general meetings, fix the hour and place of
meetings, make recommendations to the organization, and perform such other
duties as are specified in these Bylaws. The Board shall be subject to the
orders of the organization, and none of its acts shall conflict with
action taken by the organization.
The Board shall hold regular monthly meetings. Special meetings of the
Board of Trustees can be called by the President or upon request of three
members of the Board.
A majority of the Board shall constitute a quorum.
Resignation from any office shall be made in writing submitted to the
Board of Trustees. Vacancies shall be filled by appointment of the
President with the approval of the Board.
Article IV Duties of Officers
Section I - President
Shall preside over all meetings and serve Ex-Officio on
all Committees except the Nominating Committee, Shall appoint Committee
Chairpersons with the approval of the Board of Trustees, and shall
generally perform duties as are customarily performed by the President,
and such other duties as may be assigned by the Board of Trustees.
Section 2 - 1st Vice President
Shall perform the duties of the President in his/her
absence, and any other duties as may be assigned by the Board of Trustees.
Section 3 - 2nd Vice President
Shall perform the duties of the President or 1st Vice
President in his/her absence, and any other duties as may be assigned by
the Board of Trustees.
Section 4 - Secretary
Shall record and keep the minutes of all meetings of the
organization, regular and Board of Trustees, and maintain accurate
records, and shall perform other duties as may be assigned by the Board of
Trustees.
Section 5 - Treasurer
Shall be responsible for and have custody of all funds
authorized by the organization; shall pay all bills as directed by the
Board of Trustees, and shall maintain accurate records; shall receive and
deposit the funds of the organization to its credit in such banks and
depositories as the Board of Trustees may designate. All checks must be
signed by any two elected officers. The Treasurer shall record in
duplicate books of the organization full and accurate accounts of all
monies received and paid by the Treasurer for account of the organization.
The Treasurer shall prepare and submit a monthly report to the Board of
Trustees and the general membership at their meetings with copies made
available to members upon request; and shall perform such duties as may be
assigned by the Board of Trustees. The Treasurer shall make the financial
records of the organization available for audit on a yearly basis.
Article V Special Meetings
Special meetings may be called by the President, the Board of Trustees,
or upon written request of ten members of the organization. The purpose of
the meeting shall be so stated in the call, and no other business shall be
conducted. Ten days notice shall be given.
At least twenty members shall be present to constitute a Quorum.
The majority vote rules.
Article VI Committees
Section 1
Committee Chairpersons of this organization, both
standing and ad hoc, shall be designated by the Board of Trustees, and
shall be appointed by the President with the approval of the Board of
Trustees.
Section 2
A Nominating Committee of three members shall be
appointed by the President with the approval of the Board of Trustees two
months prior to the election in November. It shall be the duty of this
Committee to nominate candidates for the positions to be filled. The slate
of candidates shall be mailed to all organization members at least
fourteen days prior to the election meeting. Nominations shall also be
accepted from the floor with the consent of the nominee having been
previously obtained.
Section 3
An Auditing Committee of two members shall be appointed
by the Board of Trustees prior to the end of the calendar year. The
Auditing Committee shall present their report at the first meeting of the
New Year. An auditor shall be hired every two years to audit the finances
of the organization and shall present a written report to the
organization.
Article VII Elections
The November meeting shall be for the purpose of
electing officers and trustees and any other business that might arise.
Members must be present to vote. The ballots shall be counted prior to the
adjournment of the election meeting and the results shall be announced at
that meeting.
Article VIII Parliamentary Authority
Roberts Rules of Order, Newly Revised, shall govern the organization in
all cases to which they are applicable, and in which they are not
inconsistent with these Bylaws and any special rules of order that the
organization might adopt.
Article IX Amendment of Bylaws
These Bylaws can be amended at any regular meeting of the organization
by a majority vote, provided that the Amendment has been submitted at the
previous regular meeting.
Revised: August, 2001
Prior Revision: August. 2000
Bylaw Review Committee:
Fred Berkemer
Monty Chase
Jill Couch
Jane Danduran
Lois Neff
James (Jamie) W. Mueller, Jr., Chairman |
