Arts & Crafts Vendor Application Dear Potential Arts & Crafts Vendor, The Hilltop Bean Dinner will be held June 24th 2023. The space this year will be approximately the same as years past to accommodate guidelines for pop up tents. It will be approximately a 12x12 foot area. The Arts and Crafts vendors will be held by the pond under the trees. You will have to bring your own tent, tables, chairs, etc. that you will need to sell your wares. The price this year will be $75.00 per space. Entry deadline is June 21st, 2023 confirmation email will be sent out June 11st 2023. I’m looking forward to seeing you again and hope that this year will prove to be successful! If you have any questions please contact Nancy Rhynard, 614-531-566 or This email address is being protected from spambots. You need JavaScript enabled to view it. Enter your name * Enter your email address * Phone Number * Fax Number Company * Street * City * State * Zip Code * Type of Products for Sale * Payment * Submit Name
Dear Potential Arts & Crafts Vendor,
The Hilltop Bean Dinner will be held June 24th 2023. The space this year will be approximately the same as years past to accommodate guidelines for pop up tents. It will be approximately a 12x12 foot area. The Arts and Crafts vendors will be held by the pond under the trees.
You will have to bring your own tent, tables, chairs, etc. that you will need to sell your wares. The price this year will be $75.00 per space. Entry deadline is June 21st, 2023 confirmation email will be sent out June 11st 2023.
I’m looking forward to seeing you again and hope that this year will prove to be successful!
If you have any questions please contact Nancy Rhynard, 614-531-566 or This email address is being protected from spambots. You need JavaScript enabled to view it.
2023 Booth Application The booths are approximately 8 x 10, with a skirted table and a sign (You must furnish your own chairs, as many have been lost in the past). The booths will be located in the main tent near the enclosed shelter house at Westgate Park and the main stage. Due to huge demand for booths in past years we will accommodate up to 18 booths. Approximately 5000 to 8000 people attended the event in years past and it was a huge success. Set up time will be between 8 and 9:30am the day of event. Vehicles will be allowed by the tent to unload only. Vehicles must be moved to designated parking areas by 9:30am or they will be towed at owner’s expense. There is no parking on the grass, except in special designated areas. Booth space is available for $250 . Applications must be returned by June 21th, 2023. Applications will be accepted with payment in full and will receive priority in the order in which they are received. Confirmation email will be sent as reservations are received or for those coming late if space is available, by June 21. • No electricity will be available in the tent (you may use your own generator). • No sales are permitted, but orders and bookings are permitted. • Money may not change hands in the tent. • You must maintain your own booth between the hours of 10am and 4:30pm. Please do not tear down early. Civic, nonprofit organizations, and churches will be provided space in the park at $25 under the trees outside the tent. You must provide your own tables, chairs, etc. Applications must be sent in so that we can assign an area for your organization. Confirmation Email will be sent that show your setup area and parking space. Please note yourself as church or community group. If you have any questions, suggestions or concerns, please do not hesitate to contact Nancy Rhynard This email address is being protected from spambots. You need JavaScript enabled to view it. 614-531-5665- texts please Contact Person * Email address * Phone Number * Company * Street * City * State * Zip Code * Please list any and all activities you are planning at your booth so that we may help publicize your participation and bring more people to see you the day of the event: * Enter Payment Amount * Submit Website
The booths are approximately 8 x 10, with a skirted table and a sign (You must furnish your own chairs, as many have been lost in the past). The booths will be located in the main tent near the enclosed shelter house at Westgate Park and the main stage. Due to huge demand for booths in past years we will accommodate up to 18 booths. Approximately 5000 to 8000 people attended the event in years past and it was a huge success.
Set up time will be between 8 and 9:30am the day of event. Vehicles will be allowed by the tent to unload only. Vehicles must be moved to designated parking areas by 9:30am or they will be towed at owner’s expense. There is no parking on the grass, except in special designated areas.
Booth space is available for $250 . Applications must be returned by June 21th, 2023. Applications will be accepted with payment in full and will receive priority in the order in which they are received. Confirmation email will be sent as reservations are received or for those coming late if space is available, by June 21.
• No electricity will be available in the tent (you may use your own generator).
• No sales are permitted, but orders and bookings are permitted.
• Money may not change hands in the tent.
• You must maintain your own booth between the hours of 10am and 4:30pm. Please do not tear down early.
Civic, nonprofit organizations, and churches will be provided space in the park at $25 under the trees outside the tent. You must provide your own tables, chairs, etc. Applications must be sent in so that we can assign an area for your organization. Confirmation Email will be sent that show your setup area and parking space. Please note yourself as church or community group.
If you have any questions, suggestions or concerns, please do not hesitate to contact Nancy Rhynard This email address is being protected from spambots. You need JavaScript enabled to view it. 614-531-5665- texts please
Car Show Entry Form Name * Mailing Address * City * State * Zip Code * Phone Number * Email address * Vehicle Year-Make-Model * Miles Driven * Car Club * Enter Payment Amount * Hilltop Bean Dinner Car Show Liability Waiver * I agree By participating in this event in any capacity to include but not limited to showing at. Participating in, purchasing items from, or attending the car show, the participant understands and knowingly and willingly does so at their own risk. The Hilltop Bean Dinner and Car Show, ITS MEMBERS ,STAFF,EVENT COORDINATORS,AGENTS ,OFFICALS AND VOLUNTEERS, ALL SPONSORS AND VENDORS AS WELL AS THE PROPERTY OWNER WILL NOT BE LIABLE FOR DAMAGES,LOSS OF PROPERTY OR INJURY OF ANY DEGREE. By attending the event you agree to not hold any of the named or anyone else associated with the event liable for any damage, loss, injury, or anything else you, your property or your guest(s) may sustain or incurred by participating in, or attending this event or any related event. By participating in the event you agree to allow us to utilize photos that are taken at the event as we see fit (i.e. for possible promotion for future shows website postings, merchandise or promotional items for the current show and or future or current fundraising purposes now and in the future.) If the event is cancelled we will attempt to give as much prior notice as possible. No Refunds or Exchanges will be issued but we truly appreciate your donation and gift. At this time the event is scheduled rain or shine. Visiting, interacting, or purchasing from or with our supporters, donors, sponsors and vendors is at participants own risk. ALL VEHICLES MUST BE PROPERLY INSURED AND ALL TRAFFIC LAWS must be obeyed while on your way to and from the show, park grounds. Drive slowly and safely when entering, parking, and exiting the event area at the show location Westgate park. Obey All requests from event staff and volunteers and local LAW ENFORCMENT AUTHORITIES.be respectful of others attending the event, venue patrons, event staff and the surrounding neighbors. In the event that the vehicle is rendered inoperable, it is the owner’s sole responsibility to see that the vehicle is removed from the event site with in a timely manner or the vehicle is subject to impound at owners expense. if you have any type of awning ,tent or umbrella ,insure that it is properly secured in the event of sudden weather /wind. We ask participants top use their best judgement and think safety first. if it is windy ,please do not put up awnings ,tents ,umbrellas, folding chairs or any other device or apparatus that could potentially fall ,fly, or be blown over causing possible injury to someone or damage to property. NO BURN-OUTS, alcohol, illegal substances, racing or reckless driving or behavior will be permitted or allowed at this event. if you see an unsafe condition or notice any type of a problem or potential problem notify event staff immediately . All vehicles and vendors must have current registration and insurance and be operated by a valid licensed driver or individual. Guests must be able to provide a copy of these documents if requested by event staff. Welcome and PLEASE ENJOY THE DAY AND THANK YOU FOR YOUR SUPPORT! Submit Website
Food Vendor Agreement THIS AGREEMENT IS A CONFIRMATION BETWEEN THE HILLTOP BUSINESS ASSOCIATION AND THE FOOD VENDER LISTED BELOW AND SERVES AS A WRITTEN RECORD OF THAT TRANSACTION. EVENT: HILLTOP BEAN DINNER – JUNE 24TH 2023 10:00 a.m. to 5:00 p.m. TERMS: 1. The food vender agrees to following park rules and providing clean up in their respective 25’ perimeter throughout the event. 2. The HBA will provide space in the park for the vender’s stand, trailer, etc. as needed for that vender after giving specifications to the HBA chair in charge 3. The food vender understands that there will be no electric or water hookups furnished, but they can supply their own electric, propane, etc. 4. It is the responsibility of the food vendor to have all of the proper permits pertaining to this function and not the HBA. Vender charge payable prior to event $150 Food Truck $ Drink Stand 12x12 or greater: Contact Natosha $ Slushie or Beverage Cart: Contact Natosha Questions? Contact - Natosha Hill 614-375-0987 This email address is being protected from spambots. You need JavaScript enabled to view it. Vendor Representative * Vendor Company Name * Street * City * State * Zip Code * Phone Number * Email address * Enter Payment Amount * Submit Last Name
EVENT: HILLTOP BEAN DINNER – JUNE 24TH 2023 10:00 a.m. to 5:00 p.m.
TERMS: 1. The food vender agrees to following park rules and providing clean up in their respective 25’ perimeter throughout the event. 2. The HBA will provide space in the park for the vender’s stand, trailer, etc. as needed for that vender after giving specifications to the HBA chair in charge 3. The food vender understands that there will be no electric or water hookups furnished, but they can supply their own electric, propane, etc. 4. It is the responsibility of the food vendor to have all of the proper permits pertaining to this function and not the HBA.
Vender charge payable prior to event $150 Food Truck $ Drink Stand 12x12 or greater: Contact Natosha $ Slushie or Beverage Cart: Contact Natosha
